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ՀԻՄՆԱԿԱՆ ԷՋ » ՀԱՅՏԱՐԱՐՈՒԹՅՈՒՆՆԵՐ » Աշխատանք, կարիերա » Թափուր աշխատատեղեր

VACANCY: IDEA FOUNDATION
03.09.2018, 19:00

 

DIRECTOR OF COORDINATION, DILIJAN

IDEA FOUNDATION


Dilijan,
Yerevan


Permanent


30.09.2018

Start Date: ASAP

Job Description:

IDeA Foundation is seeking a Director of Coordination for Dilijan to deliver overlay coordination of underlying programs, projects, operational units and other vehicles and ensure all regional and sectorial strategies are implemented in an efficient and coordinated manner, while ensuring compliance with the guidelines at the overall portfolio level. Director of Coordination, in analogy to an orchestra conductor, coordinates the activities of the various project and operational teams (musicians) to ensure a harmonious outcome.

Job Dimensions:

The Director of Coordination’s primary focus is to make the best possible use of project and operational resources to deliver the maximum value and benefits from projects and programs within the strategic portfolio. The position includes ownership for identifying, prioritizing, and coordinating project and program resources engaged with all initiatives within the portfolio. The Director of Coordination is a primary focal point in Dilijan to be contacted for any matters related to IDeA and affiliated entities. The position implies a chairman / chairwoman role at the Coordination Committee and is a primary resource the senior leadership assigned to oversee the portfolio, assure executive engagement and reporting on the state and performance of initiatives within the portfolio.

Portfolio Complexity:

  • Portfolio of projects and operational units includes but is not limited to initiatives in education (UWC Dilijan College is an anchor project launching various activities around educational cluster), urban development and tourism (projects to develop urban and touristic infrastructure, such as hotels and B&Bs, residential property, cafes and restaurants, information centers and other touristic hard and soft infrastructure), healthcare and medical tourism (wellness center, medical checkup & rehabilitation facilities, healthy lifestyle related initiatives), development of national park, community development programs, and many other inspirations
  • Investment in existing portfolio of delivered projects exceeds $230m
  • Potential individual project outputs will be in the wide range of $0.5m - $100m
  • Multiple functional changes impacting across the Organization
  • External / cross portfolio dependencies impacting the coordinated portfolio are extensive – this is likely to be complex dependency management
  • Requirements and deliverables are frequently going to be uncertain throughout the planning and delivery
  • Stakeholder priorities/interests could be unclear and differing
  • The portfolio / program is likely to be under continual change, requiring constant orchestration and transition planning
  • Project / portfolio have more than one sponsor at Senior Executive level
  • Portfolio requires to manage multiple complex stakeholders, including Board of Trustees, Donors, Investors, Communities, Government and International Organizations

Job Responsibilities:

Manage portfolio roadmaps

  • Facilitate and coordinate the efforts of senior leadership toward the establishment of the project portfolio definition, its structure and processes, from demand management and strategic alignment of projects and programs to portfolio categories and criteria, through evaluation, selection and prioritization; to execution, tracking and measuring the achieved results
  • Engage with and conduct periodical reviews with senior executives, stakeholder committees, steering committees and other relevant bodies to validate and assess the project portfolio, execute change, and reprioritize to meet business needs as required
  • Ensure the oversight and coordination of dependencies across the projects and programs in the portfolio, and resolve or escalate conflicts
  • Manage prioritization, resourcing and scheduling of requests working with project and operational managers
  • Support and advise executives on actions required to balance the portfolio of existing projects, assets and activities

Manage stakeholder relationships

  • Conduct regular meetings with the senior executive bodies to inform and alert them of any issues arising from the performance of the individual projects or business units within the portfolio to assure the on-plan usage and consumption of resources and funding, and to highlight any variances
  • Lead reviews of any significant initiatives, projects or programs that are challenged and provide recommendations as to whether it should continue, be significantly changed, placed on hold or discontinued
  • Direct the development and maintenance of communications and reporting around project portfolios, their contents and the individual performance of initiatives to stakeholders, steering committees, and senior executives

Ensure governance of the project lifecycle

  • On behalf of the portfolio review team and steering committees, ensure the adherence to the appropriate governance functions relating to the portfolio and in accordance with organization guidelines, policies and practices
  • Direct the creation and maintenance of the required project portfolio documentation, communication materials

Oversee implementation of portfolio of projects

  • Work with project managers, general managers of operational units and other teams to oversee the full range of the project life cycle (incubation, implementation, transfer into operation), create strategies for risk mitigation
  • Identify staffing needs, ensure and balance the availability of the required skills and competencies across project, program and operational teams within the overall portfolio

Key Interfaces:

Internal

  • Founders, Board of Trustees and Senior Executives of the Foundation and its affiliated entities
  • Senior level management of projects, programs and operational units (UWC Dilijan, Dilijan Development Foundation, Dilijan Community Center, PMU construction unit, Tim Flynn Architects bureau, Commercial units (Café#2, Toon Armeni, Tourist Information Center, Arts & Crafts Center and workshops, City Market & Agro Pavilion), individual project managers)

External

  • Donors and Investors
  • Government agencies and NGOs
  • International Development Organizations and Financial Institutions
  • Consultants, experts, third party suppliers, contractors and other service providers
  • Local communities and other people impacted by the projects

Working conditions/Location:

  • This is a Regional role, assuming frequent travelling or relocating to the site where programs or projects are delivered
  • Director of Coordination should expect to work non-standard hours on a regular basis as the position demands

Required qualifications:

Knowledge:

  • Multi-dimension portfolio management processes, techniques and methodology
  • Awareness of tourism and hospitality industry and relevant knowledge is a plus
  • Strong change management knowledge and mindset
  • Business acumen and commercial contexts, including political, sociological, technical, legal, economic and environmental

Skills:

  • Stakeholder management
  • Leadership, negotiation and conflict management
  • General management and business context management
  • Benefits management and budget control
  • Monitoring and reporting
  • Self-motivated and expert ability to detect and resolve problems
  • Communication and presentation (verbal, written)
  • Ability to understand complex organizational designs and structures and understands how to relate these to the portfolio being managed
  • Advanced ability to manage uncertainty and understanding its impact on project portfolio

Experience, education and qualifications:

  • 7+ years of diverse roles and increasing leadership responsibilities across major projects and programs in a multi-disciplinary and commercial environment
    • Would be an advantage if managed portfolio of urban development and/or tourism infrastructure development projects and/or operational units
    • Would be an advantage if managed commercial property development programs
  • Demonstrated experience in managing "upward" among senior leadership
  • Demonstrated experience in leading diverse teams
  • Bachelor’s degree, preferably in Management or Economics
  • Project / Program Management qualification is a plus
  • Ideal candidate is fluent in Armenian, English and Russian languages, both written and spoken

Application Procedure:

All interested candidates are kindly requested to submit their CVs by e-mail to hr@idea.am. Please indicate the title of the position “Director of Coordination, Dilijan" in the subject line of your e-mail. IDeA Foundation is grateful to all interested applicants; however, only shortlisted candidates will be contacted for the interview.

About IDeA Foundation:

IDeA (Initiatives for Development of Armenia) Charitable Foundation was established by the entrepreneurs and philanthropists Ruben Vardanyan and Veronika Zonabend. The Foundation focuses on programs which achieve tangible socioeconomic development and assist Armenia in transition from the survival model to the prosperity model. IDeA is committed to promoting social entrepreneurship in Armenia through investments in long-term, non-profit projects, as well as ensuring their sustainability.

www.idea.am


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