MANAGEMENT SYSTEMS INTERNATIONAL
Open until filled
MSI is seeking an operations manager (OM) for an anticipated USAID/OTI-funded, small grants focused project in Armenia. The OM will oversee all operational aspects of the program, including but not limited to, administration, logistics, procurement, budgeting, finance, and property management.
- Ensure that program implementation is in accordance with USAID regulations and procedures and the specifications determined in the program statement of work. This will include monitoring grantee worthiness, ensuring that all procurement processes are perceived as transparent by beneficiary communities, ensuring fair and transparent procurement processes, review of financial management, and monitoring grant implementation.
- Ensure that the most reasonable, fair, expeditious, and appropriate procurement choices were made pursuant to MSI’s procurement guide.
- Supervise MSI’s day-to-day field presence in the areas of operations (including the project's facilities such as office space, equipment and project vehicles), administration, logistics, procurement, budgeting and financial accounting.
- Supervise the daily financial operations of the contract, which include cash flow management, time sheet recording, reporting to USAID/OTI on the financial aspects of the project, and daily monitoring of obligations, budgets, and expenditures.
- In coordination with MSI headquarters, ensure continuous liquidity for the project; handle all human resource issues; supervise the day-to-day implementation of all grants made under the program; and investigate and identify new ways of achieving project efficiencies.
- Coordinate with MSI’s home office on all compliance issues, seeking legal and policy guidance on sanctions and other applicable restrictions.
- While not directly responsible for overseeing activity development, the OM will be expected to have a good grasp of the programmatic aspects of the program and be prepared to step in as needed to support the chief of party (COP), deputy chief of party (DCOP), and other program staff in activity development aspects of the project while staying apprised of the local political, legal, and economic context and on how to continuously adapt the program.
- At least five (5) years of experience working on donor-funded projects in a related role, preferably with some demonstrated supervisory experience.
- A minimum of one (1) year of supervisory experience, preferably working with culturally and socially diverse staff.
- Experience with a donor, MSI, or international NGO managing an office or program highly desired, but not required.
- Experience working in developing countries is required, preferably in a fragile or transitional state environment.
- The candidate should be fluent in USAID's policies and procedures with regard to human resources, financial management, financial reporting, and procurement processes, systems, and grants management.
- The candidate should have experience with grants or small grants under contract programs, and preferably cash and in-kind grants to local organizations.
- Demonstrated experience and knowledge in establishing systems and overseeing program start-up under limited time constraints as well as program close-out is highly desired, but not required.
- Experience working in Armenia or other Caucusus countries highly desired, but not required.
- Demonstrated working proficiency in written and oral English is required.
- Demonstrated working proficiency in Armenian is highly desired, but not required .
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Only candidates who have been selected for an interview will be contacted. No phone calls, please.
MSI is an EEO/AA/ADA Veterans Employer.
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